Step 1: Initial Client Meeting

• Schedule an appointment with the client to introduce Al Vakil Group.
• Complete the organization’s manpower agent form.
• Input client details into the CRM system.
• Arrange a meeting with the Director and Recruitment Manager to finalize requirements.
• Upon receiving an order, proceed with the following steps.

Step 2.1: Client Details Collection

• Retrieve the following details from the client (New/Existing) via email or order form:
  • Inquiry type (Tender submission/project in hand).
  • Job categories, positions per category, and job descriptions.
  • Qualifications and years of experience per category.
  • Salary range/bracket per category.
  • Various costs involved (advertisement, travel, accommodation, etc.).
  • Recruitment process details (CV selection, client interviews).
    
    

Step 2.2: New Client Procedures

• Obtain the Tender/Quotation from the Sourcing Team if required.
• Specify agent fees per category, Air Ticket cost, Visa Cost, Police Clearance Certificate (PCC) attestation cost.
• Proceed with further details as per Step 2.
  
  

Step 3: Legal Compliance Templates

• Provide templates for Demand Letter (DL) and Power of Attorney (POA) on company letterhead.
  
  

Step 4: Documentation Submission

• Forward all collected details and documents (DL, POA, WS) to the Sourcing branch/office.
  
  

Step 5.1: Permission Application

• The operation coordinator will apply to the Protector of Emigrants (POE) for permission to print advertisements in newspapers and conduct interviews in different cities.
  
  

Step 5.2: Client Interview Arrangements

• Coordinate with the client for interview travel dates.
• Arrange travel tickets and accommodation if necessary.
  
  

Step 6: POE Application Contents

• Include DL, POA, WS, Recruiter’s License, and Company’s Trade License in the POE application.
  
  

Step 7: CV Selection/Client Interview

• After receiving permission from POE, advertise in newspapers to call interested candidates.
• Inform Recruiting Sub-agents to provide relevant candidate CVs for screening.
• Screen and select appropriate candidate CVs in line with the Job Description (JD) given by the client.
• Prepare an Excel sheet of screened candidates for Selection & Client Interview.
• Inform selected candidates to deposit their Passport.
• Send CVs to the Client for selection or Client interview.
• Book venues at various cities for Client interviews.
  
  

Step 8.1: Selected CVs

• Inform selected candidates about their selection.
• Explain job details, salary package, and perks.
• Obtain approval/signature from the candidate on the offer letter.
• After selection, inform the candidate to deposit their Passport.
  
  

Step 8.2: Selected for Client Interview

• Call selected candidates for Client Interview.
• Explain job details, salary package, and perks.
• Specify the work experience in the order of the Client Company, Gulf, then local.
• Obtain approval for attending the interview on Client scheduled dates.
• Inform candidates to attach education & experience documents along with the CV.
• Line up the candidates on Interview day.
  
  

Step 9: Post CV Selection/Selected in Client Interview

• After the interview, confirm offer acceptance & notice period (if any) with the candidates.
• Take a signature on the offer letter from the Selected & agreed candidates.
• After Selection, inform the candidate to deposit the Passport.
• Inform the candidate to get their diploma/degree’s attested by the HRD Ministry, Delhi & the respective Embassy.
• Inform the Client to process visas for the agreed candidates.
  
  

Step 10.1: Medicals for selected Candidates

• Send all selected & agreed candidates for medical tests at GAMCA / Embassy approved centres.
• Check for fit & unfit candidates & inform the client for sending visas accordingly.
• If visas already arrived & candidate found unfit/offer rejected, then send visas for cancellation.
  
  

Step 10.2: Post Medical Test for Selected & Agreed Candidates

• Inform the fit/unfit & candidates who have agreed to the offer to the Client for visa processing.
• Inform service charge to the candidate & ask them to pay the same.
• Inform the travel desk to book tickets for selected candidates.
• Inform tentative date of travel to the candidates.
  
  

Step 11: Visa Stamping

• Provide employment visa or work permit as per the visa rule/conditions of the country.
  
  

Step 12: Departure Process

• Coordinate with travel agents for ticket booking.
• Confirm tickets for selected & fit candidates & inform respective coordinators.
• Provide departure details to the candidates & client for arranging transportation.
• Provide candidate details (names, passport number, ticket/flight details, job category) to the client.
  
  

Step 13: Invoicing and Payment

• Raise invoices and follow up for payment.